FAQ

Q1.Can I apply for the application with a 2D artwork?

You can apply as long as your art is a free expression based on the theme of “Kioku no Yukue (Where Our Memories Go)”, regardless of the medium.

Q2.What does it mean by “unpublished artworks”? Do they include artworks which have been exhibited publicly as well as privately?

Artworks entered should have never been either publicly or privately exhibited via newspapers, magazines, exhibitions (excluding those being applied but not selected), or websites, etc. Please note that artworks in this event are planned to be displayed in “the form of expression within the cube”. You can use your previously published artworks as a part of artworks for this event as long as they are displayed in the cube. (Please further note that a previous artwork using a space of approximately 4.8m (W) x 4.8m (D) x 3.6m (H) cannot be displayed for this event.)

Q3.If I’ve applied as a group, can I also apply separately as an individual?

In accordance with the provisions of “(3) Regulations for works to be submitted etc.” on page 4 of the Open Application Requirements document, an applicant can submit one artwork per individual and/or per group. You can apply both as an individual and as a group.

Q4.How many sheets of Project Proposals 1, 2, 3, and 4 should I send?

Submit one sheet of each Project Proposal 1, 2, 3, and 4.

Q5.For the wall illustrations in each Project Proposal, should I draw an illustration of lighting installation positions and the installation of 2D pieces? There’s only one side view illustration area inside the Project Proposals, but if the left and right of pieces are displayed differently, should I make one drawing of each side? If I exhibit the artwork on a wall with an opening, should I illustrate those exhibition parameters?

In Project Proposal 3 (Three-Side Illustration), draw the piece (planned to be displayed in the cube) so it can be understood. For light installation positions, those related to important elements and/or special ideas vital to the artwork must be specified, but not for general lighting, which will be decided in a conference after pieces pass the selection.
If the side views for left and right are different, provide instructions for each side.
If there are elements vital for exhibition on a wall with an opening, depict them through an illustration.

Q6.Can I ask a designer to do Project Proposal 2 (Image of the Artwork) for me?

If it’s only the creation of the document, it is alright. However, if you are integrating the artistic ideas of a designer, apply as a group including the designer.

Q7.Are proposals with written explanations possible for Project Proposal 2 (Image of the Artwork)?

Yes. However, do not use any written indications which can divulge who the applicant is for judging-related reasons.

Q8.Can applications be made using a pseudonym?

Yes. However, enter your real name on the application sheet.

Q9.If I’m sending in an image or video as supplementation, do I need to mail it in separate from application through the official website as an optional material?

Mail it in separately with the image saved to media (DVD or BD). In addition, send it as a size within 500MB, and within 5 minutes for video.

Q10.It says to mail in applications, but is a parcel delivery service okay?

Both Japan Post or a parcel delivery service are acceptable.

Q11.Is a sketch of the piece if it is not yet complete acceptable for the initial selection?

The initial selection is conducted based on the Project Proposal paperwork, so applications with sketches are acceptable.

Q12.Is the initial selection based on the artist’s history, the content in the Project Proposal, or both?

It is a selection based on the content in the Project Proposal.

Q13.What exactly are the cubes the organizer will be setting up?

Please refer to page 10 of the Open Application Requirements document.

Q14.Can I ask for a small-sized cube to be created?

The size of the cube cannot be changed. Creation of the cube on your own is possible pending conference with the organizer, but the cost of its creation is borne by the exhibitor in principle.

Q15.(Indoor) Are the plates used for the cube’s walls left untreated or are they coated with something?

(Indoor) White wallpaper is planned to be put on the inner and outer sides of the walls of cubes prepared by the organizer.

Q16.(Indoor) Can the walls of the cubes be coated with a medium?

(Indoor) Yes, if done by the applicant.

Q17.(Indoor) Can the location of the cube’s opening be chosen?

(Indoor) The location and size of the cube’s opening can be adjusted. Feel free to tell us your ideas at the time of your application.

Q18.(Indoor) Can all of the walls and ceiling of the cube be removed?

(Indoor) Yes. However, if removing two or more walls, a steel, square pipe frame (provided by the organizer) is necessary.

Q19.(Indoor) Can screws be put into the cube walls?

(Indoor) Yes.

Q20.(Indoor) Can artwork be exhibited on the cube’s walls, or can artwork be hung from its the ceiling? Are there weight restrictions?

(Indoor) Yes. However, the load-bearing weights of cubes provided by the organizer are as follows: 20kg/m2 for the walls, and 10 kg/m2 (when hung from a beam) and 3kg/m2 (hung anywhere else) for the ceiling. The price of reinforcement for additional weight is borne by the applicant.

Q21.How will cubes be arranged in the exhibition space?

Cubes will be arranged individually and independently of one another. The layout will be provided following the initial selection. If special consideration is needed for the arrangement of your cube, explain it in your Project Proposal.

Q22.If I plan to add design(s) to the ceiling, any side wall, or the floor, can the design(s) be adhered to the surface before the cube is built?

In principle, advance adhering to the cube walls cannot be done due to the creation process as artwork is placed within the cube after the cube’s construction. An exhibition conference is held after the initial selection.

Q23.(Indoor) Can metal fasteners be used on the floor?

(Indoor) Work on the floor is not allowed. Separate flooring material (plywood panels, etc.) must be provided by the exhibitor for use with metal fasteners. Care must be taken when laying of the flooring so as not to injure the museum’s floor.

Q24.(Indoor) Can drapery be installed above the cube’s opening?

(Indoor) Yes, as long as it’s made with fire-proof materials, and does not conflict with the Fire Service Act.

Q25.Can music be played within the cube?

Yes. However, if it will affect nearby cubes, a conference with the organizer and other exhibitors may be conducted at the time of exhibition in regard to volume adjustments, etc.

Q26.Can I use water in my artwork?

Not if it is deemed to have an effect on the structure or facilities of the Museum of Fine Arts, Gifu and the Gifu Prefectural Library. Write your maintenance plans regarding waterproofing methods as well as water supplementation and exchange in your Project Proposal.

Q27.Are the exhibition hours the same as the Museum of Fine Arts, Gifu’s business hours?

All exhibited pieces including those exhibited in the Gifu Prefectural Library’s garden are shown during the business hours of the Museum of Fine Arts, Gifu.

Q28.How many days are available for the exhibition’s setup?

Plan on one week to 10 days. A conference with the organizer concerning exhibition is held after the initial selection.

Q29.Can maintenance be done on artwork during the exhibition period?

Yes. Please confer with the organizer in regard to dates and times of maintenance.

Q30.Can performances be done even though continuous exhibition is not possible?

(Originally) If continuous exhibition through things like performances is difficult, please do them several times within the exhibition period. Also, please set up an explanation describing your performance for times when it is not available.
(Following revision) In your Project Proposal, describe in detail the extent of the performance while held, its showing times and frequency, and the condition of the cube when the performances are not being given.

Q31.What are the lighting specifications inside the cube?

Electrical wiring within the cube is carried out by the organizer, but lighting equipment, etc. is to be provided by the exhibitor. Electrical wiring is decided in a conference between the exhibitor and the organizer.

Q32.The ground of the outdoor frame is covered by a long sheet, but is it possible to remove a small piece from the center of sheet to plant a tree? Also, would it be a violation of the rules if a branch of the tree protruded from the 3.6-m-high ceiling frame?

The outdoor cube is installed on cobblestone, so you cannot dig up the cobblestone to plant a tree.
However, it is possible to make a hole in the foundation (floor) and place a tree on the cobblestone.
In this case, the exhibitor is responsible for taking care of the tree so that it does not decay or become rooted during the exhibition period.
Exhibitors will have the opportunity to consult with the organizer about their exhibition after the primary selection, so please do not feel restricted as to what you put in your Project Proposal.

Q33.Is it possible to change the shape of the basic outdoor cube by changing its orientation by 90 degrees in the vertical direction (so that the height is 4.6 m, width or depth is 4.8 m, and other side is 3.6 m)?

You cannot change the dimensions of the basic cube (4.8 m [width] x 4.8 m [depth] x 3.6 m [height]).

Q34.I am planning to submit a miniature model (maquette) for the optional submission materials. I am concerned that if I mail it, it may be damaged because it is not very strong. Would it be possible to bring it in and submit it directly?

Yes, you can bring it in your maquette and submit it directly.
Submission location: Tokai Bldg. 3F, 9-16, Wakamiya-cho, Gifu City
Application Reception Section, Office of the Executive Committee, Gifu Land of Clear Waters Art Festival Art Award IN THE CUBE (See 7 (4) B on page 7 of the Open Application Requirements)
Submission hours: 9:30 to 17:00 *Submissions will not be accepted outside of the hours on the left.

Q35.I am considering applying with a candle artwork. Is it possible to use fire in an exhibit?

No, fire may not be used in exhibits.

Q36.Regarding Q33, it does not imply changing the dimensions. The height is 4.8 m.

The 3.6-meter height of the basic cube cannot be changed.

Q37.I am thinking about a (dance) performance within the cube. I’m planning on doing a performance of about 1 hour’s length or so. Is it possible for the performer to handle animals and living creatures within the cube during the performance time only? Animals and living creatures would not be used during exhibitions without performances.

Indoor: Animals (living creatures) cannot be brought into the Museum of Fine Arts, Gifu’s building.
Outdoor: Yes, it is possible. However, ensure the safety of attendees by taking measures so that animals (living creatures) do not leave the cube.

Q38.It says that the organizer disassembles cubes after the exhibition. Will the lauan and pipes used for the cube be thrown away? I would like to know the disassembly procedure.

Cubes installed by the organizer are disposed of in accordance with prefectural guidelines with the exception of leased and recyclable items.
Exhibitors are responsible for the disassembly (removal) of exhibition materials.
After disassembly (removal) of exhibition materials, the organizer will disassemble the cubes (refer to Section 4, Item (10) on page 2 of the application requirements).